Stop losing legal leads to slow intake and manual follow-up.
We help US law firms automate lead intake, consultation scheduling, client follow-up, and document collection with practical AI — without replacing Clio, MyCase, or the tools your team already uses.
- No new platform to learn
- Works with Clio, MyCase & LawPay
- AI for operations, not legal advice
How many legal leads is your firm losing before they ever speak to an attorney?
Most firms do not lose leads because they lack expertise. They lose them because response time, intake, and follow-up are still manual.
Leads go cold before anyone calls them back.
Web forms, calls, referrals, and ad clicks pile up faster than your team can respond. The firm that answers first usually wins the client — and right now that often is not you.
After-hours and weekend leads quietly disappear.
People look for an attorney at 9pm and on Saturdays. If no one captures and qualifies that lead until Monday, the prospect has already called three other firms.
Intake is manual, inconsistent, and eats paralegal hours.
Information arrives incomplete. Someone re-keys it into Clio or a spreadsheet. Qualifying each lead by hand burns time your admin and paralegal team does not have.
Follow-up depends on someone remembering.
A single missed follow-up is a lost case. When sequences live in people’s heads instead of an automated workflow, the most valuable leads are the ones that slip through.
Clients keep calling to ask “what’s happening with my case?”
Your team loses hours every week answering the same status questions and chasing the same documents — work that automation handles without a single extra hire.
Documents and notes are scattered across five tools.
Email, SMS, the portal, sticky notes, and the case management system never quite agree. There is no single, reliable view of where each lead and matter actually stands.
An automation layer around the tools you already use.
You do not need another legal practice management platform. You need the systems you already pay for to talk to each other and to handle the repetitive operational work automatically. We build a practical AI and workflow automation layer that captures every lead, qualifies it, books the consultation, follows up, and keeps your team and your clients in the loop — with your attorneys and paralegals firmly in control.
- Respond to every lead in seconds, day or night
- Qualify prospects automatically by practice area
- Book consultations without the back-and-forth
- Automate follow-up so no lead is ever forgotten
- Collect documents and send status updates on autopilot
- Free attorneys and paralegals from repetitive admin
The workflows that capture leads and free your team.
Start with one high-impact workflow, then expand only where it pays off.
AI intake assistant
A smart intake form or chatbot that captures and structures lead details 24/7 — practice area, contact info, case description, urgency, and location.
Lead qualification by practice area
Each lead is scored and routed automatically using qualification logic built for your practice areas, so attorneys only spend time on the cases worth their time.
Automatic consultation scheduling
Qualified prospects book straight into the right calendar — no phone tag — with confirmation and reminders handled for you.
Follow-up sequences
Automated email and SMS sequences nurture every lead and re-engage old ones, so follow-up never depends on someone remembering.
Document collection portal
Case-specific checklists, a secure upload flow, and automatic reminders for missing documents — with a clean summary for your paralegals.
Client status updates
Automated case updates and appointment reminders cut the volume of “any news?” calls and keep clients confident in your firm.
AI admin assistant
Call and intake summaries, drafted emails, internal case summaries, and task creation — the repetitive admin work, handled.
CRM & case management integration
Every qualified lead and summary flows into Clio, MyCase, HubSpot, or your CRM automatically — no copy-paste between systems.
Built around the tools your firm already uses — no migration, no rip-and-replace
- Clio
- MyCase
- LawPay
- Calendly
- Google Workspace
- Microsoft 365
- HubSpot
- Zapier
- Make
A practical automation partner — not another platform to buy.
We connect your tools — we don’t replace them.
Most vendors try to sell your firm another platform. We help you get more out of Clio, MyCase, LawPay, and the rest by automating the work around them.
AI applied to operations, not legal advice.
The AI handles intake, scheduling, follow-up, and document workflows — never legal judgment. We design the system around your confidentiality and security requirements.
A fixed-scope entry point.
You start with a focused automation audit and one high-impact workflow — low disruption, clear deliverables, and a measurable result before you commit further.
Real engineers, nearshore cost advantage.
Built by Oino’s senior engineering team using AI tooling. You get custom-software credibility and the ability to handle real integrations — at a fraction of agency pricing.
Start with a low-disruption audit. See a result before you commit.
- 0130 minutes
Free discovery call
We learn how leads reach your firm, which tools you use, and where time and cases are being lost. You leave with a clear picture of the opportunity.
- 02About 1 week
Law Firm Automation Audit
We map your intake and follow-up workflows, identify where leads and hours leak, and deliver a prioritized automation plan with estimated time savings.
- 03After the audit
Fixed-scope proposal
A written, fixed-price plan for the first high-impact workflow — usually website lead → qualification → scheduling → follow-up → internal summary.
- 04Ongoing
Build, integrate & optimize
We implement, connect it to your existing tools, and refine the workflows monthly so the system keeps capturing more leads and saving more time.
Questions law firms ask us.
A practical setup captures every lead from your website, calls, and ads, qualifies it by practice area, books the consultation, and runs automated follow-up by email and SMS. It connects to your existing tools — like Clio or MyCase — so qualified leads and summaries flow in without manual data entry. We build this around your firm in a fixed-scope engagement.
No. We are not trying to replace your practice management software. We help you get more value from it by automating intake, follow-up, document collection, and client communication around it. The tools you already pay for stay exactly where they are.
Yes, when AI is applied to operations rather than legal advice. Our systems handle intake, scheduling, follow-up, and document workflows — they do not provide legal advice or make legal decisions. We design every automation around your confidentiality and security requirements, with your attorneys and paralegals in control.
It starts with a focused automation audit, then a fixed-scope implementation sized to one high-impact workflow — so you see a measurable result before committing further. We give you a written, fixed price after the discovery call. There are no open-ended hourly retainers to start.
It is a short engagement where we review your current intake process, lead sources, and tools, identify the manual and repetitive workflows costing you leads and time, and deliver a prioritized automation plan with estimated ROI. In about one week you know exactly where your firm is losing leads, time, and operational efficiency.
It works best for firms that depend on fast response and consistent follow-up: personal injury, immigration, family law, estate planning, criminal defense, employment law, and small business law. If inbound leads or client communication are high-volume for your practice area, automation usually pays off quickly.
No — it frees them. The goal is to remove repetitive work like re-keying intake, chasing documents, and answering the same status questions, so your team can focus on clients and cases. Automation lets you handle more volume without hiring more admin staff.
Common integrations include Clio, MyCase, LawPay, Calendly, Google Workspace, Microsoft 365, HubSpot, and automation platforms like Zapier and Make. We also build custom integrations and can connect to spreadsheets or internal tools when needed.
We start with a low-disruption audit, then implement one high-impact workflow first. The first version focuses on a single flow — website lead to qualification, scheduling, follow-up, and an internal summary — so you get a working result quickly rather than a months-long project.
Most firms cannot answer that — which is the problem. Leads arrive from forms, calls, referrals, email, ads, and directories, and there is no single view of how many are answered fast enough, qualified, and followed up. The automation audit quantifies it: where leads enter, where they leak, and what that is costing you.
Still weighing it up? Start with the audit.
Get a free automation auditSee exactly where your firm is losing leads and time.
Tell us about your firm and we’ll set up a free 30-minute discovery call. From there we map your intake and follow-up, then propose a fixed-scope automation audit — no obligation, no new software to buy.
- We reply within 24–48 hours
- Works alongside Clio, MyCase, LawPay and your current tools
- AI for operations — never legal advice or legal decisions